President's Report

“Flashback and Forward”

Hugh T. Holland, President
Nevada International Facility Management Association

We’re starting 2014 with new zest and vigor to bring value to our chapter members. Jump on board because the year will fly by!

I accepted the president position to the Nevada International Facility Management Association (IFMA) in June 2012 and can remember it like it was yesterday. My first emotion after accepting the elected office was the feeling of excitement and a sense of accomplishment. My New Year’s resolution for 2012 was to socialize more personally and in business. That led to enlightening encounters by participating in membership meetings, tours, and networking events.

Over the past two years the board of directors and I have progressed with the development of a revised bylaws. These bylaws comprehensively captured the concerns of the past president and current board members. We also developed an annual calendar that represented members’ interest, providing sponsors and guest speakers on topics covering the eleven IFMA Core Competencies. Our Communication Director, Bonna Savarise, took lead on the development of a chapter policy manual. This document will provide members with the “how to” of performing day-to-day business within the Nevada chapter. It is still a work in progress and will be available soon for all local members to use.

The chapter’s membership tours, annual golf tournament, and educational opportunities like Facility Management Professional, Sustainability Facility Professional, and Certified Facility Manager programs allowed the chapter enough revenue to donate to the IFMA Foundation and to Project 150, a non-profit organization like our Nevada IFMA chapter. I take special enjoyment from the board of directors’ community involvement and monetary generosity by helping the Las Vegas homeless high school students.

As I come to the end of my reign this year, I’m proud of the collective achievements made by the board members and their support of me. I believe this chapter is on its way up to even greater accomplishments. These folks worked together to bring the chapter to a broader level of knowledge within the Facility Management industry while having fun. I tip my hat to them all because they have day jobs but found time to commit their expertise to better others.

You can bet you will see me around supporting this organization any way I can for some time to come.  I do challenge each existing member and future members to find the time to get involved – to participate. You’ll be surprised of your return on investment.   

Cheers,

Hugh

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Vice President Report

As FMs, our goal is to provide a safe , efficient and comfortable working environment for our employees, visitors and customers. One of the ways that I try to manage our facility is by encouraging our facility staff to be proactive within the facility.

I ask that all facilities personnel look for maintenance related items that need fixed/repaired and turn in work orders to get the items corrected. By doing this our general employees are more productive as they do not have to stop and turn in work orders and our facilities staff takes greater pride in the ownership of the facility. 

I have also started to provide information that is communicated to the general population as to the dollars we save with our energy reduction projects, our recycling programs, etc. We need to tell people how we add value as they often times just see us as an expense.  It is our profession and we should take great prides in the work we do every day to keep our facilities safe, comfortable and efficient.

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Highlighted FM University

February’s Highlighted University
UNIVERSITY OF MINNESOTA
   

The University of Minnesota considers its Facility Managers (FM) Program so essential that it has established a Central Services Program to support the FMs.   Their facilities are separated as Districts and managed under their Facilities Management Department.  Read how this is implemented below.

Central Services

Central Services acts as the clearing house for specialized facilities related services and information. Comprised of several teams, the unit’s primary purpose is to support Facilities Management districts (East Bank, Health Sciences and St. Paul-West Bank) and oversee process improvement. A single director guides the activities of distinct units, ranging from Landcare to Waste Abatement. This allows FM to centralize specialty services, gaining economies of scale through the consolidation of inventory, vehicles, tools, equipment, etc.

What They Do

While each University of Minnesota district has its own FM operations crew, there are some functions that are better served by a centralized system. Central Services oversees the management of several different groups that perform functions that are applicable to all areas of campus, as follows:

• Central Services Support - Provides the FM districts with custodial equipment management (procurement, repair, replacement and inventory), custodial training and quality control. This group also coordinates the Material and Equipment Review Board, which assesses new equipment or chemicals and communicates recommendations and best practices to supported districts. 
   
• Safety - Responsible for the oversight and management of FM's employee safety, health and hazardous waste operations. The safety group’s mission is to promote a safe and healthy working environment, prevent work-related employee injuries or illnesses and minimize the university’s risk exposure. 
• FM Construction - Acts as an in-house general contractor, coordinating medium-scale ($50K – $500K) university construction projects in an efficient and cost-effective manner. This centralized body combines institutional knowledge with construction management know-how to help save customer’s money and speed-up the project delivery process.
   
• FM Service - Serves as the portal for trade laborers to enter and leave the university. Manages both FM’s and Capital Planning and Project Management’s (CPPM) demand for trade’s labor, working with 19 different unions to secure qualified individuals to complete university projects. FM Service provides assistance to the FM districts with repairs, equipment replacement and overflow maintenance work; helps CPPM with utilities and other projects; and performs centrally funded projects.
   
• FM Stores - Provides parts, materials, tools and equipment for the four FM Districts, FM Service and CPPM. They operate satellite locations in each of the FM Districts and assist the districts with such tasks as ordering and selecting parts and tools; shipping and receiving; repairs and maintenance; and campus deliveries.
   
• Landcare - Presents a beautiful, safe and accessible exterior environment to campus users throughout the year. As part of the FM team, Landcare provides efficient, cost effective stewardship of natural and built campus assets. Services include grounds maintenance, landscape and irrigation design, snow removal and campus cleanliness.
   
• Sign and Graphics Shop - Responsible for the fabrication and maintenance of the interior and exterior signage for the Twin Cities campus, the Signs and Graphics Shop also provides signage assistance to the Crookston, Morris, Duluth and Rochester campuses. Services include ADA compliant signs, event and temporary signs, engraved signs and awards, custom signs and design consultation.
  
  
  

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Calendar of Events

 2014 NV IFMA Events/Tours Schedule

Please address questions to Sean Malone at [email protected].

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IFMA Foundation

Over the last decade, the Nevada Chapter and sister Chapter Phoenix have collectively provided tens of thousands of dollars in support aid to the IFMA Foundation.   The symposiums and golfing events have provided scholarship funds to numerous university students studying in the Facilities Management degree programs.

The Foundation Mission:  Position facility management as a career of choice by promoting and supporting educational opportunities, related scholarships and research initiatives worldwide.

The 2013 IFMA Foundation Progress Report

 Our Accredited Degree Program (ADP) has seen considerable growth, especially over the last three years, and continues to experience high levels of interest from institutions all over the world. The foundation believes facility management (FM) needs more higher education institutions to offer degree programs in FM. For the profession to reach the awareness necessary for FM to become a career of choice, it is essential to increase the number of college graduates with FM degrees. A strong accreditation program is key for the future of this profession. Currently, we have more than 650 students in 30 ADP programs in nine countries.

The IFMA Foundation Scholarship Program, had several milestones last year. Since inception, the Foundation has awarded 397 FM student scholarships totaling $1,197,050. Additionally, we received a record number of student applications, and awarded a record number of scholarships last year! We are proud to announce more than $143,000 in scholarships and fully subsidized travel to World Workplace was awarded to 35 deserving FM students.

The Research/Knowledge Management Committee released our newest whitepaper, Benchmarking for Facility Professionals, designed to aid FMs in making informed decisions about how to benchmark and achieve benchmarking goals. Written by Peter Kimmel, IFMA Fellow and Principal in FM Benchmarking, the guide is available for free download from the Foundation website. Also released were the proceedings from the IFMA Foundation’s Workplace Strategy Summit 2012: Research in Action, held at Cornell University, New York, and attended by the world’s FM thought leaders. We will continue to align our research with industry needs and critical issues and trends, creating opportunities for research with higher education and other organizations for years to come. The Workplace Strategy Summit 2014 will be held in Berkshire, England, June 8-10, 2014.

George Washington points the way into the Pennsylvania Academy of Fine Arts for WWP 2013 Foundation Celebration attendees. Members of the Foundation Board of Trustees and the Philadelphia Chapter of IFMA were also on hand to greet attendees.

The 2013-2014 IFMA Foundation Board of Trustees

Local IFMA members Kent Miller and Cindy Heller are IFMA Foundation Trustees.

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Monthly Facilities Management Article

FACILITY STRATEGIC PLANNING

Written by Professor Kathy O. Roper, CFM, CFMJ, Leed  AP, IFMA Fellow and associate professor of Integrated Facility Management at Georgia Institute of technology in Atlanta, Ga., and Ph.D. Candidates Jun ha Kim and Sang-hoon Lee, of Georgia Tech.
Executive Summary

This article outlines the key principles of strategic facility planning (SEP) and details the key stages of the entire SFP process, which consists of understanding, analyzing, planning and acting. Facilities are the critical components of an organization’s SFP since they are the outcome of business decision-making processes and have a long-term impact on the support for achievement of the organization’s mission and vision. Linking facilities to core  business strategies is one of the imperatives of refined  facility management now and  in the future. even greater importance will be given to SFP in coming years as budgets continue to be squeezed and worker performance and productivity are key factors in the knowledge age. SFP facilitates the organization’s strategy by optimizing facilities to satisfy the strategic relationships between the organization, products/services and facilities.

The SFP is a two-to-five year plan encompassing the entire portfolio of owned and/or leased space that sets strategic facility goals based on the organization’s strategic objectives. SFP helps facility managers do a better job and  ensures that all employees are working toward the same goals  and  objectives. A flexible and  implement- able SFP based on the specific and  unique  considerations of your organization needs to be developed through a four-step process. The first step, understanding, requires thorough knowledge of your organization’s mission, vision, values and goals. Second, exploration of the range of possible futures and triggers is needed to analyze your organization’s facility needs using analytical techniques—such as systematic layout planning (SLP), strengths, weaknesses, opportunities and threats analysis (SWOT), strategic creative analysis (SCAN), or scenario planning. third, once analysis is completed, plans for potential responses and periodic updates to existing plans  in response to changes in the market need to be developed to meet  the long-range needs of your specific organization. Fourth, take actions as planned to successfully implement the SFP.

The SFP identifies  the type,  quantity  and  location  of spaces needed by the organization and  contains two main components—the first being  an in-depth analysis of existing  facilities, and  the other  an achievable and  afford- able plan to meet the organization’s needs. Using the organizational business plan, the differences should be identified  between the current situations and  analyzed needs. Gap analysis—a business resource assessment tool enabling an organization to compare its actual performance with its potential performance—is an appro- priate tool to be used. Financial analysis is also required to determine the yield on highest return at the lowest risk. A proactive approach to benchmark practices and services of leading organizations in the industry will be helpful for SFP and serves as a mechanism to understand, analyze and improve the current facilities operation. Since  differences in organizational type,  culture  and  processes strongly  influence  how SFP is accomplished, the recommended SFP will need to be adjusted in accordance with the different type, culture and processes of your specific organization.

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Welcome New Members

Matthew Hortt
Head of Adult Services
Henderson District Public Library
Henderson, NV

Brandie Koehler
Director of Maintenance Administration
Switch Communications
Las Vegas, NV

Mauro Lara, CFM
Associate Executive Director/COO
Opportunity Village
Las Vegas, NV

Matthew J. Reed
Facilities Engineer
Aristocrat Technologies, Inc.
Las Vegas, NV

Arturo J. Rivera
U.S. Air Force
North Las Vegas, NV

Matthew Sandvold
Vice President
JBA360
Las Vegas, NV

Kim Simmons
C. Martin Company
North Las Vegas, NV

William Tsang

Las Vegas Convention Center Authority
Las Vegas, NV

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Committee Chairs and Committee Members

Education Update 

Currently there are no certification (FMP, SFP, & CFM review) classes scheduled.  For now, our previous instructor Patrick Okamura will not be able to conduct the NV IFMA FMP or SFP training. Cindy Heller, a NV IFMA member, is currently acquiring her IFMA Instructor Certifications and is planning to begin classes later this year.

Please address questions Dee Boyd at [email protected].

Volunteers Needed!

Committee Chairs and Committee Members:

To those NV IFMA members who would like to become more involved, we are in need of volunteers for the the following committees:

Communications Committee Chair:

• Oversees newsletter, marketing, and Web site committees
• Reports to the board at all meetings
• Coordinates all communication for the chapter
• Develops and maintains the chapter Web site (follows IFMA HQ guidelines)
• Coordinates and distributes blast e-mails to all membership as needed.

• Publishes a hard-copy or electronic chapter newsletter
• Distributes newsletter to chapter members on a regular basis
• Includes IFMA headquarters in the distribution of the newsletter
• Features articles that enhance the membership’s knowledge and understanding of the facility management profession
• Promotes interest and enthusiasm for chapter activities
• Communicates news of and about the chapter’s members
• Reports to the board at all meetings.

Sponsor Committee Chair:

• Develops and coordinates a sponsorship program for the chapter
• Actively recruits potential sponsors
• Markets sponsorship opportunities
• Lists benefits clearly
• Ensures all benefits are given
• Supplies IFMA headquarters, via Chapter Liaison, with a copy of sponsorship program and benefits.

Committee members are welcome on all committees.

If you are interested in chairing or being a member of any NV IFMA committees, please contact President Hugh Holland or Vice President Dan Bess.

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NV IFMA SPONSOR RECOGNITION

P1 Group, Inc.
Address: 6663 Schuster St, Las Vegas, NV 89118
Phone:(702) 270-4432

P1 GROUP: Who We Are

P1 Group, Inc. today is a single corporation; however, before the consolidation in 2007, P1 Group was a holding company for five separate operating entities. Each of these operating companies brought special expertise that now makes P1 Group one of the most diverse and well-rounded organizations in the industry. From complete design-build construction projects to preventive maintenance contracts, P1 Group has become the MEP (mechanical, electrical, plumbing) specialists for any type of commercial or industrial facility assignment.

The founding companies of P1 Group:

• AD Jacobson Company | Founded in 1919 | mechanical and plumbing construction
• Huxtable & Associates | Founded in 1927 | MEP construction
• U.S. Electrical | Founded in 1955 | electrical construction
• Huxtable LT | Founded in 1985 | MEP service
• ADJ-HUX | Founded in 1993 | MEP service and commissioning

Resources

Among the benefits of a consolidated P1 Group are the combined resources made available throughout the company. P1 Group has substantial resources for improved facilities, safety training and equipment, project management systems, human resources, information technology systems, as well as greater financial strength and improved insurance programs. With one program in particular, project managers and technicians have the ability to remotely log-in to the project management and accounting software from anywhere at any time. Once logged-in, they can access real-time information about a project. Integrated with accounting, this software allows P1 Group to efficiently manage budgets, schedules, etc. Additionally, Human Resources are linked into the software in order to gather the information needed for that department. The end result is accurate and timely reporting throughout the company.

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Community Service

NV IFMA Community Service

Kent Miller and Cindy Heller, local IFMA members on the Board of Trustees for the IFMA Foundation, accepted a contribution of $2,000 during a recent Nevada IFMA meeting.  President Hugh Holland (center) presented the contribution, made possible by our fall 2013 golf tournament.

During the same event, NV IFMA also donated of $1,000 to local charity Project150, represented by Kim Minella, a volunteer from Project150.  Project 150 provides aid to the documented 5,984 students in elementary through high school who are homeless or at risk in Las Vegas.

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